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100+ data rules applied per invoice.
Real-time MSSQL export in 6 seconds.
That Index Consulting processed international supplier invoices via Gmail with inconsistent PO formats, no VAT validation, and no structured database output. A Nanonets agentic pipeline now ingests from Gmail, applies over 100 configurable data-action rules — including UK PO normalization, date formatting, and charity code assignment — and inserts into MSSQL in real time.
That Index Consulting is a UK-based consultancy managing supplier relationships across international markets. Their accounts team processed supplier invoices received via Gmail — in varied formats from different countries — applying UK-specific formatting rules, VAT validation, and charity code assignments manually before Nanonets automated the pipeline.
The Problem
That Index processes supplier invoices from international vendors — all arriving via Gmail in inconsistent formats. UK PO codes arrived in raw formats needing normalization. Dates weren't standardized. VAT numbers weren't validated. Charity codes had to be assigned manually per supplier. Every document required a human to apply these rules before the data could be used — and nothing was written to a structured database.
- —UK PO codes arrived inconsistently — normalization to PO-UK-XXXX format required for every document.
- —Date formats varied by country — all needing conversion to DD/MM/YYYY for UK compliance.
- —No structured output— data wasn't written to any database, making downstream reporting impossible.
The 100+ rules we needed seemed impossible to automate. Nanonets handles all of them — PO normalization, VAT validation, charity codes — and pushes the result to our database in seconds.
The solution
One extraction agent. 100+ rules. Real-time MSSQL in 6 seconds.
Nanonets replaced manual rule-application with one agentic pipeline. Four agents each own a step: ingesting invoices from Gmail in real time, extracting all key fields using OCR, executing 100+ configurable data-action blocks (UK PO normalization, DD/MM/YYYY dates, GBP formatting, VAT validation, charity codes), and inserting the final record into MSSQL — completing the full pipeline in approximately 6 seconds per document.
Pipeline overview
Impact
AGENT ANATOMY
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