Nanonets Agent:Accounts Payable
AI-native agents for
accounts payable
Reads invoices from your AP inbox, extracts every line item, runs three-way matching against your POs and GRNs, codes the GL, and posts directly to your ERP.
NanonetsAP Agent
Online
Today
- 09:38Pulled 18 invoices from the AP inboxIngested
- 09:39INV-20841 3-way matched to PO-5512 and receipt R-1139Matched
- 09:39Coded to GL 6100 · cost centre US-OPS-2Coded
- 09:40Posted to SAP · doc 5100024981Posted
- 09:42INV-20857 · $410 over PO — asked M. Chen on SlackHeld
- 09:45M. Chen approved the variance — run resumedApproved
- nowReading INV-20903 · Halston Print Co.Extracting
Used by 35% of the Fortune 500 and 10,000+ enterprises
Watch the agent run on a real AP workflow.
AP teams using Nanonets see
Your AP policy, as the agent's rulebook
Nanonets turns the documents your controllers already maintain into a governed context graph — every rule explicit, every rule traced to the clause it came from.
ap-policy.pdfAccounts Payable — Policy Manual
Revision 14 · Controller approved
4.2 Matching tolerance
Invoices matching a purchase order within 3% or $500, whichever is lower, may post without review. Variances beyond that route to the category owner.
4.3 Early payment
Where terms carry 2/10 net-30, the invoice is scheduled inside the discount window.
It gets better at your AP every week
Exceptions are not failures — they are the training. Every answer your team gives is captured, so the agent handles more of the queue on its own.
NanonetsHelp agents solve the most complex problems with context graphs.
A vendor has invoiced for a delivery we already paid in March, against a PO closed last quarter, while their bank details changed by email, and the approver has left the company — do we pay it?
One invoice. Five kinds of context, each in a different system — the ERP doesn’t know the email, and the inbox doesn’t know the payment history.
How the Context Graph works →Duplicate & payment policy
Policy context ➔ What blocks a payment?
Bank changes need a callback to a known number
ERP invoice & PO history
System-of-record context ➔ Have we paid this before?
INV-4471 posted 12 Mar · PO closed in Q1
Line & receipt comparison
Computed context ➔ Is it the same delivery?
Same GRN, same lines · 100% match on amount
Vendor email thread
Conversation context ➔ Who asked for the change?
New IBAN sent from a look-alike domain
Approval matrix
SOP context ➔ Who signs off now?
Approver deactivated → category owner
Reads what humans read. Acts where humans usually have to.
The agent watches your AP inbox and pulls every new invoice the moment it arrives. PDFs, scans, email bodies, or attachments inside zip files.
Reads line items, complex tables, signatures, and checkboxes. No fixed templates, no per-vendor setup. Cites the source position for every value.
Looks up the purchase order (PO) and goods receipt note (GRN) in your ERP, runs a 2- or 3-way match, and codes the general ledger automatically from your historical ledger and rules.
Creates the bill in SAP, NetSuite, QuickBooks, or Xero and schedules payment per your policy. Flags exceptions to a human before anything posts.
Verifies internal approvals on POs and reads vendor forms, tax documents, and consent boxes accurately. Not just printed text.
Flags duplicate invoices before they post and routes credit notes separately. Splits consolidated PDFs into individual invoices automatically.
Low-confidence extractions, three-way-match discrepancies, or missing PO numbers route to a teammate with full context. The agent learns from the response.
Vendor-specific rules, GL coding logic, approval thresholds live in a persistent rules layer. Add a rule in plain English; the agent uses it on the next run.
Handles invoices that reference multiple POs. Pulls each PO and GRN, reconciles line-by-line, and posts a single bill.
Every decision, every rule applied, every document fetched, logged with timestamps. Streams to your SIEM on Enterprise.
The agent watches your AP inbox and pulls every new invoice the moment it arrives. PDFs, scans, email bodies, or attachments inside zip files.
Reads line items, complex tables, signatures, and checkboxes. No fixed templates, no per-vendor setup. Cites the source position for every value.
Looks up the purchase order (PO) and goods receipt note (GRN) in your ERP, runs a 2- or 3-way match, and codes the general ledger automatically from your historical ledger and rules.
Creates the bill in SAP, NetSuite, QuickBooks, or Xero and schedules payment per your policy. Flags exceptions to a human before anything posts.
Verifies internal approvals on POs and reads vendor forms, tax documents, and consent boxes accurately. Not just printed text.
Flags duplicate invoices before they post and routes credit notes separately. Splits consolidated PDFs into individual invoices automatically.
Low-confidence extractions, three-way-match discrepancies, or missing PO numbers route to a teammate with full context. The agent learns from the response.
Vendor-specific rules, GL coding logic, approval thresholds live in a persistent rules layer. Add a rule in plain English; the agent uses it on the next run.
Handles invoices that reference multiple POs. Pulls each PO and GRN, reconciles line-by-line, and posts a single bill.
Every decision, every rule applied, every document fetched, logged with timestamps. Streams to your SIEM on Enterprise.
35% of Fortune 500 and 10,000+ companies use Nanonets
Customer story · Roche
“The time savings have been significant. We've gone from spending hours each day on purchase orders to minutes — with no expired products slipping through.”
- Per document
- 10 min → 30 sec
- Zero-touch processing
- 75% of files
- Team hours per month
- 40 → under 5
- Extraction accuracy
- ~60% → 95%
Manual AP ops vs. Nanonets AP Agent
| ✕Manual AP ops | ✓Nanonets AP Agent | |
|---|---|---|
| Invoice intake | ✕Check inbox, download, rename files | ✓Automatic, monitors inbox continuously |
| Data entry | ✕Re-key every field manually | ✓Extracted with source citations, no templates |
| Three-way match | ✕Pull PO and goods receipt manually, compare in spreadsheet | ✓Automated at line-item level against live ERP data |
| GL coding | ✕Look up chart of accounts, apply judgement | ✓Auto-coded from your historical ledger and rules |
| Exceptions | ✕Catch discrepancies after the fact | ✓Flagged before posting, routed via Teams or Slack |
| ERP entry | ✕Manual data entry into SAP, etc. | ✓Direct API post, no re-keying, no CSV import |
| Audit trail | ✕Email threads and spreadsheet notes | ✓Full log with timestamps, exportable to SIEM |
| Processing time | ✕8–15 days average cycle | ✓Under 2 days for straight-through invoices |
See It Run on Your Data
Send us a sample invoice, and we’ll show you the agent processing it live.
Integrations
Posts directly to your ERP.
Pre-built connectors for the major ERPs and accounting systems. Webhooks and REST for anything else. See all integrations →
FAQ
Frequently asked questions
Native PDFs, scanned PDFs, photos (JPG/PNG/HEIC), email bodies, Excel, and Word. Handwritten amounts, multi-page invoices, and consolidated documents containing multiple invoices are split and processed individually.
See it run on your invoices, with your vendors.
Talk to us about building an AP agent. Or start free. No credit card.