Nanonets Agent:Cash Application
AI-native agents for
cash application
Reads remittance advice from email, EDI, and payer portals, matches every payment to your open invoices, codes short pays and deductions, and posts the cash receipt straight to AR.
NanonetsCash Application Agent
Online
Today · 42 payments
4 with humans
- 08:12Read 42 remittances from the AR inbox and the payer portalIngested
- 08:14PMT-88214 · $84,320 matched to 6 open invoicesMatched
- 08:15INV-77410 short paid $1,240 — coded freight allowance DED-31Coded
- 08:16Posted 38 receipts to NetSuite AR · batch CR-2209Applied
- 08:19PMT-88251 · $12,905 deduction with no payment reference — asked R. Osei on TeamsHeld
- 08:26R. Osei confirmed a pricing dispute — deduction coded, run resumedApproved
- nowReading remittance advice · Ardsley Grocers Ltd.Extracting
Used by 35% of the Fortune 500 and 10,000+ enterprises
Cash application teams using Nanonets see
Your cash application SOP, as the agent's rulebook
Nanonets turns the documents your AR controllers already maintain into a governed context graph — every rule explicit, every rule traced to the clause it came from.
cash-application-sop.pdfCash Application — Procedure Manual
Revision 9 · AR Controller approved
3.1 Short pays and write-offs
A payment falling short of the referenced invoices by under $250 or 0.5% of invoice value, whichever is lower, is written off to the tolerance account. Anything larger is coded as a deduction and given an owner.
3.4 Allocation order
Where a payment names no invoice, apply to the oldest open item first, within the paying entity only.
It gets better at your remittances every week
Deductions are not failures — they are the training. Every answer your team gives is captured, so the agent applies more of the day's cash on its own.
NanonetsHelp agents solve the most complex problems with context graphs.
A customer has wired one payment that falls $3,140 short of the invoices it names, spans eleven open items across two entities, and carries a deduction no line explains — while the rebate behind it was agreed only by email. So how much cash do we apply, and where?
One payment. Five kinds of context, each in a different system — the AR ledger doesn’t know the rebate, and the inbox doesn’t know what is still open.
How the Context Graph works →Short-pay & deduction policy
Policy context ➔ What may post short?
Under $250 writes off · anything larger needs an owner
AR open-item ledger
System-of-record context ➔ What is still open?
11 items across two entities · oldest 74 days
Allocation & variance math
Computed context ➔ What is the gap made of?
$1,900 freight + $1,240 rebate · exact to the cent
Customer email thread
Conversation context ➔ Was the rebate agreed?
2% off-invoice agreed 14 May — never keyed into AR
Deduction ownership matrix
SOP context ➔ Who clears each piece?
Freight → logistics · rebate → the account owner
Capabilities
Handles all the remittance formats your customers send, and the exceptions they don’t warn you about.
The agent reads remittance advice from email, EDI 820 files, payment portals, and PDFs the moment they arrive. Extracts invoice references, payment amounts, and payer details from any format.
Matches every payment to open invoices. Handles 1-to-1, one payment covering multiple invoices, and partial payments. Fuzzy matching catches missing or garbled invoice numbers without manual lookup.
Flags short pays and deductions before anything posts. Codes each by type (pricing dispute, damaged goods, freight allowance) and routes to the right owner in Teams or Slack with full context.
Posts the cash receipt to AR in SAP, NetSuite, Oracle, or QuickBooks. Closes matched invoices, updates aging, and sends remittance confirmations back to the customer. No manual entry.
Reads remittance advice from email bodies, EDI 820 files, payment portal exports, and scanned PDFs. No template setup per customer or payment format.
Matches payments when invoice numbers are missing, truncated, or formatted differently. Combines exact logic with AI for the cases rules can't catch.
Identifies short pays before posting and codes each deduction by type (pricing dispute, freight allowance, damaged goods, early payment discount). Learns from your coding history.
Flags overpayments and applies them as credits or routes for refund per your policy. Never posts an open balance without a resolution path.
Deductions and disputes route to the right owner in Slack or Teams with the payment detail, the matched invoice, and the deduction code. The agent learns from every resolution.
Posts cash receipts to SAP, NetSuite, Oracle, QuickBooks, and Dynamics 365 via native API. Closes matched invoices, updates aging, and sends remittance confirmations to customers.
The agent reads remittance advice from email, EDI 820 files, payment portals, and PDFs the moment they arrive. Extracts invoice references, payment amounts, and payer details from any format.
Matches every payment to open invoices. Handles 1-to-1, one payment covering multiple invoices, and partial payments. Fuzzy matching catches missing or garbled invoice numbers without manual lookup.
Flags short pays and deductions before anything posts. Codes each by type (pricing dispute, damaged goods, freight allowance) and routes to the right owner in Teams or Slack with full context.
Posts the cash receipt to AR in SAP, NetSuite, Oracle, or QuickBooks. Closes matched invoices, updates aging, and sends remittance confirmations back to the customer. No manual entry.
Reads remittance advice from email bodies, EDI 820 files, payment portal exports, and scanned PDFs. No template setup per customer or payment format.
Matches payments when invoice numbers are missing, truncated, or formatted differently. Combines exact logic with AI for the cases rules can't catch.
Identifies short pays before posting and codes each deduction by type (pricing dispute, freight allowance, damaged goods, early payment discount). Learns from your coding history.
Flags overpayments and applies them as credits or routes for refund per your policy. Never posts an open balance without a resolution path.
Deductions and disputes route to the right owner in Slack or Teams with the payment detail, the matched invoice, and the deduction code. The agent learns from every resolution.
Posts cash receipts to SAP, NetSuite, Oracle, QuickBooks, and Dynamics 365 via native API. Closes matched invoices, updates aging, and sends remittance confirmations to customers.
35% of Fortune 500 and 10,000+ companies use Nanonets
Customer story · SaltPay
“Nanonets is like magic. I can’t imagine how I would do invoice extraction without it.”
- Staff effort
- 100% manual → Review & approve only
- SAP integration
- None → Automatic upload
- Time saved vs manual
- >99%
- Productivity per team member
- 10x
Manual cash application vs. Nanonets Cash Application Agent
| ✕Manual cash application | ✓Nanonets Cash Application Agent | |
|---|---|---|
| Remittance capture | ✕Download remittance files manually from portals and email | ✓Automatic ingestion from email, EDI 820, portals, and PDFs |
| Invoice matching | ✕Match payments to invoices by hand in spreadsheets | ✓AI matches 1-to-1, 1-to-many, and partial payments automatically |
| Short pays | ✕Catch short pays after posting, chase down the difference | ✓Flagged before posting with deduction type coded and owner notified |
| Deduction coding | ✕Look up deduction reason codes manually per customer | ✓Auto-coded from your history and rules, learned from every correction |
| ERP posting | ✕Manual cash receipt entry in SAP, NetSuite, etc. | ✓Direct API post that closes invoices, updates aging, no re-keying |
| Customer comms | ✕Draft and send remittance confirmations manually | ✓Auto-sent once cash is applied, with all invoice references included |
| Processing time | ✕3–7 days average | ✓Same day for straight-through payments |
See It Run on Your Data
Send us a sample remittance, and we’ll show you the agent applying it live.
Integrations
Posts directly to your AR system.
Pre-built connectors for major ERPs and accounting systems. Webhooks and REST for anything else. See all integrations →
More agents
The rest of your AP stack, automated.
Ingest, match, code, and post every invoice, straight through to your ERP.
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Reconcile accounts, draft accruals, and run flux analysis to close in days.
Collect, verify, screen, and activate new vendors in your ERP automatically.
FAQ
Frequently asked questions
Email bodies, EDI 820 files, payment portal exports (CSV, Excel, PDF), scanned remittance slips, and ACH addenda records. No template setup per customer or format. Handles multi-invoice remittances and consolidated statements automatically.
See it run on your remittances, with your open invoices.
Talk to us about building a cash application agent. Or start free. No credit card.