Nanonets Agent:Supplier Onboarding
Collect. Verify.
Approve. Activate.
Extracts supplier details from any document, screens against OFAC and SAM.gov, routes for approval, and creates the vendor master record in your ERP. New suppliers live in 24 hours, not 10 days.
Build your agent
2026 Gartner & Everest Leader · #1 IDP Leaderboard · SOC 2 Type II
a new vendor
intake, none skipped
GPT-5, Gemini, Claude
How it works
From supplier document to activated vendor master, in one motion.
Supplier intake
The agent collects supplier details via a branded portal or email. Extracts name, address, tax ID, bank details, and contact info from any format: W-9, W-8BEN, PDF, or typed form.
Verification & screening
Cross-references the supplier against OFAC, SAM.gov, and your internal blocklists. Validates tax IDs, bank account numbers, and business registration. Flags discrepancies before anyone touches the record.
Approval routing
Routes new suppliers to the right approvers based on spend category, risk tier, and business unit. Sends reminders, tracks status, and escalates if approval stalls. No chasing down sign-offs in email.
ERP activation
Creates the vendor master record in SAP, NetSuite, Oracle, or Dynamics 365 with all validated fields. Notifies the supplier and the requesting team. Ready to invoice on day one.
Capabilities
Handles the compliance and data work your team currently does by hand.
Reads W-9s, W-8BENs, VAT registration certificates, bank letters, and typed forms. No templates per document type. Handles any layout automatically.
Checks every supplier against OFAC, SAM.gov, EU sanctions lists, and your internal blocklists at intake and on a recurring schedule. Flags matches before they reach your ERP.
Validates EIN, SSN, and VAT numbers against IRS and government registries. Verifies bank account and routing numbers before they're saved to the vendor master.
Catches duplicate suppliers before they're created: same legal name, similar DBA, shared bank account, or matching tax ID across entities. Surfaces them for review, not auto-merge.
Routes new vendors to procurement, legal, or finance based on spend category, risk tier, and geography. Tracks every approval, sends reminders, and escalates on SLA breach.
Writes the approved, validated record directly to SAP, NetSuite, Oracle, QuickBooks, or Dynamics 365. Notifies the supplier and requesting team. No re-keying.
Reads W-9s, W-8BENs, VAT registration certificates, bank letters, and typed forms. No templates per document type. Handles any layout automatically.
Checks every supplier against OFAC, SAM.gov, EU sanctions lists, and your internal blocklists at intake and on a recurring schedule. Flags matches before they reach your ERP.
Validates EIN, SSN, and VAT numbers against IRS and government registries. Verifies bank account and routing numbers before they're saved to the vendor master.
Catches duplicate suppliers before they're created: same legal name, similar DBA, shared bank account, or matching tax ID across entities. Surfaces them for review, not auto-merge.
Routes new vendors to procurement, legal, or finance based on spend category, risk tier, and geography. Tracks every approval, sends reminders, and escalates on SLA breach.
Writes the approved, validated record directly to SAP, NetSuite, Oracle, QuickBooks, or Dynamics 365. Notifies the supplier and requesting team. No re-keying.
“We onboard 3x more suppliers per month with the same team. The compliance screening alone was worth it.”
Procurement Manager, Nanonets customer
Manual supplier onboarding vs. Nanonets Supplier Onboarding Agent
| ✕Manual supplier onboarding | ✓Nanonets Supplier Onboarding Agent | |
|---|---|---|
| Supplier intake | ✕Email forms and PDF attachments collected manually | ✓Branded portal or email; agent extracts all fields automatically |
| Compliance check | ✕Manual OFAC and SAM.gov lookup, often skipped under pressure | ✓Every supplier screened at intake and on a recurring schedule |
| Tax ID validation | ✕Finance team verifies EIN/VAT manually, errors caught at 1099 time | ✓Validated against IRS and government registries before record is saved |
| Bank verification | ✕Bank details accepted as submitted, fraud risk unmitigated | ✓Account and routing numbers verified before vendor master is created |
| Duplicate check | ✕Duplicates discovered after the fact when invoices arrive | ✓Same name, shared bank account, matching tax ID caught at intake |
| Approval routing | ✕Sign-offs chased over email and Slack, no audit trail | ✓Configurable workflow; reminders, escalations, and full audit trail |
| ERP activation | ✕AP team re-keys approved data into SAP, NetSuite, or Oracle | ✓Validated record written directly to vendor master, no re-keying |
See It Run on Your Data
Send us a supplier document, and we'll show the agent processing it live.
Integrations
Writes directly to your vendor master.
Pre-built connectors for major ERPs, procurement platforms, and communication tools. Webhooks and REST for anything else. See all integrations →
More agents
The rest of your AP stack, automated.
Ingest, match, code, and post every invoice, straight through to your ERP.
Match incoming payments to open invoices and post cash receipts automatically.
Match transactions across bank feeds, processors, and your ERP, audit-ready.
Reconcile accounts, draft accruals, and run flux analysis to close in days.
FAQ
Frequently asked questions
W-9s, W-8BENs, VAT registration certificates, bank confirmation letters, business registration documents, and typed intake forms. No template setup per document type. The agent handles any layout.
See it onboard a supplier, with your actual documents.
Talk to us about building a supplier onboarding agent. Or start free. No credit card.