Free AI SOP generator for procedures people can actually follow.
Describe a process, or paste your rough notes, and get a complete standard operating procedure with numbered steps, checkpoints, roles and exceptions. Refine it, edit it, download it as Word or PDF.
Your SOP will appear here
Purpose, scope, roles, numbered steps with checkpoints, exceptions, records. Then edit it, refine it, and download it as Word or PDF.
How the SOP generator works
It writes the document the way an experienced operations lead would: one action per step, an owner, a checkpoint, and a plan for when things go wrong.
Describe the process
Name it, say who follows it, and paste whatever you have: rough steps, an old checklist, the systems involved, the thresholds and approvals. A file or a web page works too.
Watch the SOP get written
It arrives section by section: purpose, scope, roles, a numbered procedure with a checkpoint on every step, exceptions, records, revision history. Your specifics are kept; anything unknown is left as a placeholder, not invented.
Make it yours
Ask for changes in a sentence, edit the text on the page, then download it as Word or PDF. The Word file has real headings, lists and tables, so it drops into your templates.
What a usable SOP contains, and what the generator writes
From a generated SOP · Procedure, step 3
- Match the invoice to the purchase order. Open the PO in NetSuite and compare line items, quantities and unit prices. A difference within 2% or $50, whichever is lower, is accepted. Checkpoint: the invoice shows the PO number and a three-way match status of Matched.
- If the difference is larger, go to Exceptions: send the invoice to the buyer with the variance noted.
- If there is no PO, obtain department-head approval before continuing.
- Document control
- ID, version, effective date, owner, approver and review cycle, so the SOP has a keeper and a shelf life.
- Purpose and scope
- What the procedure achieves, who it applies to, and what it deliberately leaves out.
- Roles and responsibilities
- Who does what, so no step is everybody’s job and therefore nobody’s.
- Prerequisites
- Access, materials, systems and inputs needed before step one.
- Procedure
- Numbered, one action each, with an owner and a checkpoint. Sub-steps where a step has parts.
- Quality checks
- What to verify before the work counts as done.
- Exceptions
- What goes wrong, how to tell, and what to do. The section most SOPs skip and most people need.
- Records and revision history
- What is kept, where, for how long, and how the document itself has changed.
Who uses an SOP generator
Anyone who has explained the same process for the third time and would rather hand over a document.
Operations and finance teams
Invoice processing, month-end close, purchasing, expense approval: the procedures that live in one person’s head until they go on holiday.
HR and people teams
Onboarding, leave requests, performance reviews, offboarding, written once so every manager does them the same way.
IT and support
Access provisioning, incident response, backups, ticket handling, with the escalation path written down.
Quality and compliance
A first draft in the right shape, with document control and revision history, for your quality team to check against the standard.
Small business owners
The jobs you do yourself today, written up so someone else can do them tomorrow.
A first draft in minutes, not a finished policy
The generator knows what a good procedure looks like and how your kind of process usually runs. It does not know your systems, your thresholds or your regulators unless you tell it, which is why the notes box matters more than any other field, and why anything it had to assume is left in square brackets for you to fill.
Before you publish it
- Walk through the steps with someone who does the work. They will spot what is missing in a minute.
- Replace every [placeholder]. Search the document for a square bracket.
- Check thresholds, approvals and retention periods against your actual policy.
- For regulated work, have your quality or compliance owner sign it off against the standard that applies.
Questions about SOPs
What is an SOP?
A standard operating procedure is a written, step-by-step description of how a piece of work is done in your organisation: who does it, in what order, with what tools, and how you know it was done right. Good SOPs make work repeatable, make training faster, and keep quality steady when the person who "just knows how" is away.
What does the generator need from me?
At minimum, the name of the process. The more you give it, the more specific the SOP: the team or industry, who will follow it, and especially rough notes. Notes can be anything: a bullet list, an old checklist, an email that explains the process, the names of the systems involved, the thresholds and approvals that apply. The generator builds on your specifics and marks anything it had to assume with a placeholder in square brackets.
What does a generated SOP contain?
A title and document-control table (version, owner, review cycle), then purpose, scope, roles and responsibilities, prerequisites, the numbered procedure with checkpoints, quality checks, exceptions and troubleshooting, records, and a revision history. The detailed level adds acceptance criteria, a troubleshooting table with likely causes, and KPIs. The concise level cuts it to a one-page checklist.
Will it invent details about my process?
It fills gaps with sensible general practice, and it is told to mark anything it could not know, such as a system name or an approval threshold, as a bracketed placeholder rather than guess. Read the result before you use it: the people who do the work are the authority, and the generator is a fast first draft.
Can I change the result?
Three ways. Ask for a change in a sentence ("add a safety section", "make step 4 more detailed", "assume we use SAP") and the whole document is revised. Edit the text directly on the page. Or download it as Word and finish it there.
Which formats can I download?
Word (.docx), with real headings, numbered lists and tables so it slots into your document templates, and PDF. You can also copy the SOP as Markdown.
Is it free? Are there limits?
It is free and needs no account. There is a daily allowance of SOPs per visitor, and notes are capped at 1,500 words per SOP. Each generation takes somewhere between fifteen seconds and a minute, depending on the detail level.
Is my process information stored?
Your brief is sent to a third-party language model to write the SOP and is not used to train models. We do not store the brief or the SOP: nothing is kept once the response has reached your browser. We keep only counts, such as how many SOPs were generated today, to run the free allowance.
What makes an SOP good?
Steps that start with a verb and name who does them. A checkpoint on each step so the person knows it is done. What to do when something goes wrong, not just the happy path. Specific systems, forms and thresholds instead of "the appropriate system". Short sentences and plain words. And an owner and review date, so it stays true. The generator is built around that list.
Can I generate SOPs for any industry?
Yes: operations, finance, HR, IT, customer support, healthcare, manufacturing, laboratories, hospitality, construction. For regulated work (clinical, food safety, aviation, pharmaceutical) treat the output as a draft for your quality team to check against the applicable standard; the generator does not know your regulatory obligations.