Operations

Every order. Handled.

An agent that reads every order document, matches it to your open records, and posts clean data to your ERP. No manual keying.

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How it works

Ingest. Match. Route. Post. The agent closes the queue, and escalates when it should.

Incoming documents5 new
PO-2024-09812.pdf
Purchase order — vendor email
PO
ACK-TRN-4421.pdf
Order acknowledgment — portal
ACK
BOL-SHIP-20241119.pdf
Bill of lading — carrier email
BOL
COI-SUPPLIERX-2024.pdf
Certificate of insurance — email
COI
GRN-WH02-2024-8801.pdf
Goods receipt — WMS export
GRN
1
Document in, any source
Purchase orders, order acknowledgments, delivery notes, bills of lading, compliance certificates. Received by email, EDI, portal upload, or scan. The agent reads them all — no templates, no per-sender setup.
PO-2024-09812 matched
VendorAcme Parts LtdAcme Parts Ltd
Part no.AP-8821-XAP-8821-X
Qty500 units500 units
Unit price$12.40$13.10
PO header · 4 fields · 1 variance
2
Matched to open records
Every document matched to the open PO, sales order, or shipment record in your ERP or WMS. Fields extracted and compared. Quantities, prices, part numbers, and delivery dates checked against what was expected.
ExceptionReview needed
Unit price variance: $12.40 vs $13.10
PO-2024-09812 · Acme Parts Ltd
Routed to
SR
S. Rivera — Procurement
Attached: PO, order ack, price agreement
Agent paused. Resumes on approval.
3
Exceptions routed with context
Price variances, short shipments, missing compliance documents, and quantity mismatches get the right person with the relevant documents and the specific discrepancy highlighted. Nothing lands in a generic queue.
Batch closed5 of 5 done
PO-2024-09812Posted to ERP
ACK-TRN-4421Matched
BOL-SHIP-20241119Filed
COI-SUPPLIERXVerified
GRN-WH02-8801WMS updated
4
Updated. Filed. Closed.
Approved records posted to your ERP or WMS. Documents filed against the right transaction. The operations team sees a closed queue and an audit trail — not a pile of emails to work through.

Use cases

Every document type the ops team touches.
One agent, one queue.

Purchase order management

POs issued to vendors extracted and filed. Vendor acknowledgments received and matched back line by line. Price variances, lead time changes, and partial acknowledgments surfaced before the order ships.

PO extractionAcknowledgment matchingVariance detection

Sales order processing

Customer orders in any format received from any channel, extracted, and entered into your OMS. Duplicate orders, out-of-stock SKUs, and pricing discrepancies flagged before they reach the warehouse.

Order entryCustomer POsOMS integration

Delivery and goods receipt

Delivery notes and GRNs matched to the original PO and shipment record. Short shipments, substitutions, and condition exceptions flagged immediately. Goods receipt posted to ERP without manual entry.

GRN processingDelivery verificationShort shipment detection

Vendor compliance documents

Certificates of insurance, quality certifications, safety data sheets, and regulatory compliance documents collected, validated against requirements, and filed against the vendor record. Expiry dates tracked automatically.

COI managementQuality certsExpiry tracking

Shipping and logistics documents

Bills of lading, shipping manifests, customs declarations, and carrier documents extracted and matched to the outbound shipment. Discrepancies between shipped and ordered quantities flagged before the invoice arrives.

BOL extractionCustoms docsCarrier matching

Operational reporting documents

Inventory reports, production run sheets, quality inspection results, and operational dashboards from vendors or internal teams ingested and structured. Key figures extracted without manual re-entry.

Report extractionInventory dataProduction docs

More than a generic automation tool

Operations runs on matching, not just extraction. We built for that.

Covers the whole ops stack, not just invoices

POs, order acks, BOLs, GRNs, compliance certs. The operations team handles more document types than any other function. One agent handles them all, without building separate workflows for each.

Matched, not just extracted

Extracting data is the easy part. The operations team needs to know whether what arrived matches what was ordered. Every document is tested against the open record, not just parsed and filed.

Exceptions with the right context

A price variance alert is not useful. A message to the procurement manager with the PO, the acknowledgment, and the specific line that changed is. Every exception arrives with everything the reviewer needs to resolve it.

Posts directly to your ERP and WMS

Pre-built connectors to SAP, Oracle, NetSuite, Dynamics 365, and major WMS platforms. The agent doesn't stop at extraction — it closes the transaction in the system of record.

Agents used by operations teams

Order Management Agent
Order Management Agent
Supplier Onboarding Agent
Supplier Onboarding Agent
AP Agent
AP Agent
Reconciliation Agent
Reconciliation Agent
90%
reduction in processing time per purchase order (8 minutes to 48 seconds)
"A 4-agent Nanonets pipeline now handles our entire PO workflow end-to-end across 200+ customer templates. What took 8 minutes of manual SAP entry completes in 48 seconds."
Suzano Vienna
Sales operations team
Read the story

See it run on your process, with your documents.

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