Automate Accounts Payable in NetSuite

Seamlessly sync auto-captured data from invoices, receipts, bills or purchase orders to NetSuite, and automate accounts payable for your business.

Free trial. Cancel anytime. No hidden charges.

80-90% straight-through processing

Accurately and automatically capture information from unstructured documents

Two-way matching

Match invoice information against open Purchase Orders, Delivery Notes and other AP documents.

Multi-stage Approval routing

Send automated notifications to the right person in the organization to review invoices before approving.

Real-time syncing

Import your NetSuite chart of accounts and create rules to code documents from your Vendors.

ACM Services achieves 90% reduction in time for Manual Data Entry with Nanonets OCR
The vendors we use more frequently will often send several batches with anywhere from 1-300 invoices a week. A batch of this size could take me an entire day to process one by one. Now I will simply click and drag a batch into Nanonets, verify the information, and import into our current system.
Ryan Hess
Head of Accounts Payable
“Working with Nanonets has been super fluid. NanoNets helped us deploy the data capture workflow with Quickbooks in < 7 days from the contract signing date. This has directly impacted the finance team, who can now process 50% more invoices at the same time without hiring more people.”
AP Team
Happy jewelers

Say goodbye to manual data entry

The time you used to spend trying to find the right receipt, updating those monthly spreadsheets or processing expense reports? You’ve just won it back.

90%+ accuracy

Automated data capture

Use a pre-trained AI to capture SKU items, vendors, invoice amounts, Tax ID and any other fields from invoices. Tailor the AI and add more labels based on your needs.

transformation
transformation
<12 seconds to verify

Consistent reporting with custom field mapping

Map the appropriate fields in your transactions, and ensure that data is reported consistently across Nanonets and your NetSuite GL. Reduce manual coding and get notified only when a code is missing.

Mutliple databases supported

Match invoice information against purchase orders

Nanonets matches and validates invoice information against open Purchase Orders, Delivery Notes and any other document based on real-time data sync.

transformation
transformation
120 admin accounts added

Approval workflow management

Setup decisions about who approves documents according to captured information, such as vendor and amount. Raise email and in-app notifications to alert the approver.

90% straight-through processing

Automatically sync information into NetSuite

Once invoices have been coded and approved in Nanonets, the integration will automatically create bill records in NetSuite.

transformation

Streamline your business processes, save time every month

Empower your Accounts Payable team with Nanonets NetSuite Integration.

Artificial Intelligence in Action

If you can describe a process well enough to outsource it, then you could well look at automating it.

Frequently Asked Questions

How to assign cost codes to an invoice?

You can easily set this up by uploading your GL code mapping file to our platform and Nanonets will do the rest.

How do I send invoices to Nanonets?

You can send invoices to Nanonets via email, API, upload as PDFs or images, or upload to cloud storage platforms such as Google Drive, Dropbox, OneDrive. 

Can I send multiple invoices?

Yes, you can upload single invoices or a batch of invoices. 

How do I setup the quickbooks integration?
  1. Sign into app.nanonets.com and click on “invoice” card
  2. Click on the Netsuite card in your Workflow
  3. Click on Sign in to Netsuite
  4. Authorize Netsuite accounts with Nanonets. 
  5. Back on the Nanonets Netsuite card, map the Nanonets fields to the corresponding columns in Netsuite. Map the vendor name to the Netsuite contact field, nanonets will automatically create a new contact for contacts that don’t exist in Netsuite
    Eg: The Invoice_number captured in Nanonets should be populated under 'Invoice ID' in Netsuite. To link these two entities, they need to be mapped in the Nanonets export modal.
  6. Select an Export Trigger:
    a. The file can be exported as soon as it is processed OR The file can be exported as soon as all validations are passed
    b. The file can be exported only if marked Approved
  7. Click on Done.

Now, you should be ready to review and automatically export files!

Do I have to create templates for all vendors?

No. Nanonets AI can generalize over any new invoice format. You do not need to create templates. 

Can my team review the invoice data before it goes into NetSuite?

Yes, you can review the invoice in your document reviewer in Nanonets. 

Can I have an approval step before the invoices are sent to NetSuite?

Yes, you can assign invoices for approvals in your team before sending them to NetSuite.

How do you notify my team about pending invoices?

Your team is notified via email. 

What if there's an exception?

When a rule fails or an exception is raised, the invoice is automatically flagged, and your team receives an email to resolve the issue before approving the file.

Does this work for all vendors?

Nanonets uses AI and hence is template agnostic. Nanonets AI can generalize over any vendor format, and hence can work for invoices for any vendor worldwide.