Automated Data Entry 
to Quickbooks

Nanonets captures accounts payable information from invoices, receipts, bills, and other documents in a Quickbooks-compatible format, organizes your business transactions, and seamlessly posts the information in your QuickBooks account.

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Match invoice information against Purchase Order or Receipt Note

Match invoice information against open Purchase Orders, Delivery Notes and other AP documents.

Automate Approval Management

Send automated notifications to the right person in the organization to review invoices before approving.

Quickbooks Desktop and Online Compatible Output

Leverage IIFL file for Quickbooks Desktop or native integration to your Quickbooks account

80-90% straight through processing

Accurately and automatically capture information from unstructured documents

“Working with Nanonets has been super fluid. NanoNets helped us deploy the data capture workflow with Quickbooks in < 7 days from the contract signing date. This has directly impacted the finance team, who can now process 50% more invoices at the same time without hiring more people.”
AP Team
Happy jewelers
ACM Services achieves 90% reduction in time for Manual Data Entry with Nanonets OCR
The vendors we use more frequently will often send several batches with anywhere from 1-300 invoices a week. A batch of this size could take me an entire day to process one by one. Now I will simply click and drag a batch into Nanonets, verify the information, and import into our current system.
Ryan Hess
Head of Accounts Payable

Say goodbye to manual data entry

The time you used to spend trying to find the right receipt, updating those monthly spreadsheets or processing expense reports? You’ve just won it back.

Match your customers in Quickbooks

Synchronize customer, vendor and account information from Nanonets document viewer. Nanonets creates new vendors automatically in Quickbooks.

transformation
transformation

Post expense information from bills and invoices

Nanonets automatically adds SKU level information in Quickbooks within seconds and matches supplier and GL codes

Auto-create payment–ready bills in Quickbooks

Once invoices have been coded and approved in Nanonets, the integration will automatically create ready-to-send bills for payments.

transformation

When your business is your passion, don’t let data entry get in the way.

Find out how with a free trial and a demo

Bookkeeping with Nanonets

Frequently Asked Questions

How to assign cost codes to an invoice?

You can easily set this up by uploading your GL code mapping file to our platform and Nanonets will do the rest.

How do I send invoices to Nanonets?

You can send invoices to Nanonets via email, API, upload as PDFs or images, or upload to cloud storage platforms such as Google Drive, Dropbox, OneDrive. 

Can I send multiple invoices?

Yes, you can upload single invoices or a batch of invoices. 

How do I setup the quickbooks integration?
  1. Sign into app.nanonets.com and click on “invoice” card
  2. Click on the Quickbooks card in your Workflow
  3. Click on Sign in to Quickbooks
  4. Enter your QuickBooks credentials
  5. Back on the Nanonets Quickbooks card, map the Nanonets fields to the corresponding columns in Quickbooks.
    Eg: The Invoice_number captured in Nanonets should be populated under 'Invoice ID' in Quickbooks. To link these two entities, they need to be mapped in the Nanonets export modal.
  6. Select an Export Trigger:
    - The file can be exported as soon as it is processed OR
    - The file can be exported only if marked Approved
  7. Click on Done.

Now, you should be ready to review and automatically export files!
https://support.nanonets.com/hc/en-us/articles/4419470749841 

Do I have to create templates for all vendors?

No. Nanonets AI can generalize over any new invoice format. You do not need to create templates. 

Can my team review the invoice data before it goes into quickbooks?

Yes, you can review the invoice in your document reviewer in Nanonets. 

Can I have an approval step before the invoices are sent to QB?

Yes, you can assign invoices for approvals in your team before sending them to QB. 

How do you notify my team about pending invoices?

Your team is notified via email. 

What if there's an exception?

When a rule fails or an exception is raised, the invoice is automatically flagged, and your team receives an email to resolve the issue before approving the file.

Does this work for all vendors?

Nanonets uses AI and hence is template agnostic. Nanonets AI can generalize over any vendor format, and hence can work for invoices for any vendor worldwide.