How to Export Outlook Emails to Excel

Outlook is a popular email service for business communication and is often the first choice for large business users.

While it offers a wide range powerful features and integrations, Outlook doesn't offer an easy way to parse/extract data from emails.

Business data coming in via Outlook emails or attachments is usually extracted manually to Excel spreadsheets or other business applications.

Why export emails from Outlook to Excel?

Emails contain a lot of vital business data.

Businesses receive invoices, receipts, quotes, sales requests and more via email. It's hard to organise and make sense of all that data in Outlook itself.

Exporting email data from Outlook to Excel allows businesses to examine all that data to gain valuable insights. You might also want to export Outlook emails to Excel simply to backup all your data or move to another email provider/server.

In this article we look at two popular ways to export data from Outlook emails to Excel spreadsheets.

Neither of these two methods is completely perfect, to be honest - formatting is often lost or modified during the export. We also look at how to export Outlook emails to Excel automatically without loss of data or formatting.

How to Export Outlook Emails to Excel?

Here are some of the most common methods of exporting email data from Outlook to Excel:

Manually copy-pasting data from Outlook to Excel

Probably the dumbest approach here - but it still works.

Open emails or attachments one by one, copy all relevant data and paste into an Excel sheet.

Directly export from Outlook to Excel

Directly exporting emails from Outlook to Excel is pretty easy.

But this method will only retain plain text and basic links – all other formatting will be lost.

1. Open Outlook >> click on "File" >> and select "Open and Export"
2. Click on "Import/Export" >> select "Export to a file" >> and select Excel or csv as the file type
3. Select a destination folder to save the file in
4. Click "Finish"

Exit Outlook, open the folder and verify the Excel/csv file you just exported from Outlook.

Automate your Outlook to Excel workflows with Nanonets. Parse email data into structured data fit for business applications.

Automate your Outlook email to Excel workflows

You can automate your Outlook email to Excel workflows with an AI-based email parser or email extractor like Nanonets.

With Nanonets you can auto-forward all incoming Outlook emails to a Nanonets inbox and parse all data in them. This will help perform bulk actions without having to open individual emails or attachments one at a time.

Nanonets can also help preserve original data formatting and extract only the specific data you need.

Here are the steps:

Create an account

Sign up to get started with Nanonets.

Or sign in to your Nanonets account.

Select a data parser

Depending on the types of emails you want to parse data from, create your own data parser or select one of Nanonets' pre-built data parsers.

Don't see a pre-built data parser that you can use? You can build your own email data parser with Nanonets. Just upload a few sample email screenshots (or PDFs) and mark the data fields you want to extract. The Nanonets AI will learn to identify your data of interest by analysing these samples.

Import your emails

Next, import a few emails into your data parser.

Simply auto-forward your emails to a dedicated Nanonets inbox or receiving address. And Nanonets will then capture all these emails into your data parser.

You could also set up an automatic import of files from cloud storage, databases or connect to other sources via an API.

Extract data from your emails

Nanonet's pre-built data parser extracts relevant data from the email body and/or attachment in the forwarded emails.

You can even quickly edit, review or approve the extracted data.

Export or automate workflow

Complete the process by selecting your preferred output format - Excel or csv (among other options).

You can also automate this entire workflow by specifying data enhancements/transformations, setting up approvals, and sending the final results to any business application of your choice.

Automate your Outlook to Excel workflows with Nanonets. Parse email data into structured data fit for business applications.

Takeaway

Exporting your Outlook emails to Excel has clear benefits - for data storage as well as data analysis.

Doing this process manually will just not scale and is extremely labour intensive.

Email parsers and intelligent data extraction tools can help automate your Outlook email to Excel workflows. You can focus more time on data analysis and less on copy-pasting data into Excel!

Learn about the best email parsers here - https://nanonets.com/blog/best-email-parser/

Nanonets can also convert images to Excel.