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Data entry software has become indispensable to modern businesses. With today’s professionals losing at least a quarter of their workweek on manual data entry and data collection, this isn’t just an annoyance. It’s an expensive toll on efficiency and accuracy, a lingering relic from less connected times.

However, the capabilities of modern data entry software stretch far beyond just saving time; they are redefining efficacy and precision in data management. They are bringing intelligent automation and real-time synchronization to the forefront.

Extract and export in seconds
Instantly process documents and send the data directly to your preferred tool.

Data entry software can capture, transform, and sync data across multiple applications in real-time, so you have no data discrepancies.

But how do you choose the right data entry solution for your team? This article compares the top 10 data entry software options available and helps you identify the best one for your company.

Here is a brief comparison of the top data entry software and the features they provide
A brief overview of the top data entry software and the features they provide

What is data entry software?

Data entry software is a transformative tool that streamlines the capture and export of information into your database, accounting software, or CRM systems. For example, it enables you to capture and extract data from invoices to QuickBooks, saving time and reducing errors.

This technology speeds up data handling and enhances accuracy, ensuring that insights derived from your data are reliable and actionable. By adopting data entry software, you can turn your focus to strategic analysis and decision-making, leaving the repetitive data shuffling to automated, intelligent processes. 

Explore how these tools can revolutionize your workflows and unlock productivity on levels previously unattainable with traditional methods here.

Top data entry software for advanced automation in 2023

1. Nanonets

Nanonets Data Entry Software

Nanonets is an AI document automation software that can automate manual data entry processes with no-code workflow automation.

Nanonets can extract data from PDFs, documents, and handwritten documents using in-built OCR software with 95% accuracy. Nanonets also integrates with 5000+ applications via API and Zapier.

This makes Nanonets a perfect choice for AI-powered data entry software. With the best OCR software and advanced workflow, Nanonets can seamlessly capture data from incoming sources, and export transformed data flawlessly with in-app integrations.

Nanonets is the best choice for businesses and BPOs looking to automate manual document processes with secure document storage and advanced workflow management capabilities.

With the easy-to-use interface, you can automate any manual process in <15 minutes.

Free Trial: Yes (14-Day Free Trial)

Rating: 4.9 on Capterra

Best For Manual Data Entry Automation from documents to ERP, Accounting software & Databases

Top features:

Pros of using Nanonets

Nanonets has helped over 500+ enterprises improve their data entry processes while reducing their costs and time required and improving productivity.

Here is a list of case studies of businesses using Nanonets to automate data entry.
Here is a list of case studies of businesses using Nanonets to automate data entry

Here are some testimonials from businesses that have been using Nanonets for data entry.
Here are some testimonials from businesses that have been using Nanonets for data entry.

#2. Docparser

Docparser is a comprehensive document management solution for small industries and enterprises. Document parsing is conducted using a clear built-in text recognition or OCR engine. The pre-processing capacities comprise image processing, cropping, resizing, and auto-rotation.


  • Supports QR scanning, barcode recognition, and OCR.
  • Cloud-enabled sharing through Google Drive or Dropbox.
  • Custom Parsing capacities.
  • Multi-lingual support.

Pros of using Docparser:

  • Intuitive Platform
  • Good for template-based data extraction

Cons of using Docparser:

  • No phone support
  • Costs increase exponentially for large batches
  • Not great for new types of documents
  • Quality is highly dependent on the quality of images. Fuzzy matching could be better.
  • Handwriting text recognition isn't accurate

#3. FoxTrot RPA

FoxTrot RPA Software for data entry automation
FoxTrot RPA Software for data entry automation

Foxtrot RPA is another data entry software that can automate data entry processes using RPA workflow automation. Foxtrot RPA adds intelligent automation to automate manual tasks by observing keystrokes or mouse movements.

Additionally, the data entry system can simplify data capture, data wrangling, and export for non-technical users. Also, with Foxtrot RPA, you can effortlessly receive your Excel tables and data without encountering any missing fields.


  • Image capture
  • Fit and merge your data
  • Delivers a complete catalog of mathematical formulas
  • Stimulates data management capabilities like discovery, data cleaning, and retrieval

Pros of using FoxTrot RPA:

  • Automate PC data entry processes with a screen recording feature.
  • It allows you to custom code, SQL, and PowerShell, which expands its functionality.

Cons of using FoxTrot RPA:

  • Lacks integrations into Adobe, SharePoint, and other products
  • Getting data into the system is difficult
  • Needs improvement in execution and control
  • Doesn't work properly with browsers

#4. Docsumo

Docsumo for data entry automation in extracting
Docsumo for data entry automation in extracting

Docsumo is a document processing solution that facilitates operation teams to extract data accurately.


Pros of using Docsumo:

  • Simplistic UI.
  • Customizable OCR API.

Cons of using Docsumo:

  • The API documentation must comprise more details.
  • UI should be more intuitive.
  • A complex reporting system would make it better.
  • Docsumo doesn't process handwritten papers.

#5. Nintex RPA

Nontex RPA for data entry software
Nontex RPA for data entry automation

Nintex RPA is a cloud-based data entry system to automate manual procedures as well as data assignments.


Pros of using Nintex RPA:

  • Foxtrot provides extreme flexibility in actions against disparate networks.
  • Simple interface which does not need substantial prior knowledge to operate.
  • Friendly and intelligent customer service agents.

Cons of using Nintex RPA:

  • License expenses can be costly if you build multiple forms and workflows.
  • Lacks major data integrations
  • The software requires rigorous testing for its templates.

#6. Docupilot

Docupilot is a document automation software. Docupilot allows you to create documents from intelligent templates and sends the documents as email or to your favorite apps like Dropbox, DocuSign, and Zapier.

Pros of using Docupilot

  • Best for document generation
  • Integrates with Microsoft Office
  • Easy to Use

Cons of using Docupilot

  • Outdated UI
  • Not apt to edit the document on the outlet; instead, editing in Word on the desktop and then uploading
  • Adds a little time to the overall distraction.
  • Better if more integrations are available
  • Costly
  • The UI of the product is not up to the mark

#7. Klippa

Klippa for data entry system
Klippa for data entry system

Klippa delivers automated document management, classification, processing, and data extraction solutions to digitize paper documents in your organization. Klippa can automatically extract data, classify, convert and verify documents with document workflows.


Pros of using Klippa:

  • Great OCR API
  • Extremely fast to setup an MVP
  • Assistance can develop specific document templates

Cons of using Klippa:

  • Customization options are limited.
  • Can't configure OCR models by themselves.
  • OCR recognition is not up to the mark
  • Making bulk adjustments is tricky

#8. Google Document AI

Google Document AI Source
Google Document AI Source

Google Document AI utilizes machine learning and natural language processing to automatically process documents. Document AI uses deep-learning neural system algorithms to recognize character, text, and image recognition in about two hundred languages with incredible accuracy.


Pros of using Google Document AI:

  • A simplistic user interface assures seamless navigation.
  • Decent decision-making with document data.
  • Automate data to improve the efficiency of workflows.

Cons of using Google Document AI:

  • Customization of prevailing libraries and modules is boring and takes time and experience.
  • Lacks advanced features
  • Absence of assistance for Python and many other coding languages.
  • The API expenses add up rapidly during the setup procedure.

#9. Grooper

Grooper data entry solution
Grooper data entry solution

Grooper is a document automation and processing platform that helps industries in the expertise of finance, healthcare, legal and other areas. Grooper processes and extracts data from several sources, such as MS Word documents, PDFs, emails, and additional digital sources.


  • Data archiving
  • Data supply chain management
  • Image processing
  • Data profiling
  • Data discovery and extraction
  • Natural language processing
  • Data quality control

Pros of using Grooper:

  • Feature-packed software
  • Very little downtime
  • Image recognition is great.

Cons of using Grooper:

  • Outdated UI
  • Difficult to navigate
  • OCR results are inaccurate frequently.
  • Not for small businesses
  • Need to know programming to use the software

The best data entry software

We’ve looked at all the best data entry platforms in the market today. There are many notable mentions like Jotform, Zoho, and Veryfi. We’ve compared the features of the top 10 data entry software companies in the snapshot below:

Our best picks for data entry software are:

Must-have features of data entry software

Data classification

Once data arrives in your network, it must be organized in a way that makes it beneficial and efficient. Data classification equipment will do this for you, seizing the data you enter and restoring it into a layout that will be more useful for your future use and examination.

Nanonets can classify documents, expenses, and data on the go. See how.

Data extraction

Sometimes you are not just manually feeding data but instead required to take poorly structured or unstructured data sources and turn them into something useful. Data extraction devices can enable you to take unstructured data and process and categorize it to utilize it in your industry.

Nanonets can extract data with 95%+ accuracy. Try it for yourself.

Data cleaning

Data cleaning seizes an occurring set of data (record set, a table, database, etc.) and scans through it to examine for specific stipulated errors, blank spots, and inconsistencies.

Data validation

Data validation is a procedure conducted during data entry, assuring that the data will not require to be cleaned later by assessing it as it is entered initially. In exercise, this implies tools in the system will ensure that you are averting common data entry errors and that your data is correct and valuable.

Document scanning

Some industries need to stock visual data as much as text-based data. For those corporations, specific data entry networks will enable you to scan in images stored with the remaining of your data. In expansion, some advanced document scanning software can scan physical data sets and spreadsheets and convert them into valuable data in your system.

Electronic forms

Almost all devoted data entry software will enable you to build custom forms that will inquire about the critical data required to arrive in the system. Autofill elements can make filling the forms easier and less redundant, while they can also be used to check for apparent or common mistakes. The software will take the data into these forms and restore it into more detailed, classified layouts for better storage and examination.


Dealing with data entry tasks manually takes a lot of time and effort. And even after all that effort, the final output might be riddled with errors. Intelligent automation platforms like Nanonets or data entry services simplify the data entry process by automatically capturing data from incoming sources and updating the transformed data into required applications in real-time.

If you have similar requirements, feel free to contact our automation experts. You can set up a free consultation call with our team, where the experts will demonstrate how Nanonets can automate manual processes at your organization at a fraction of the cost.

Read more about data processing on Nanonets:

Data entry software FAQs

Which is best software for data entry?

Here is the list of the best data entry software in 2023:

  1. Nanonets
  2. Docparser
  3. Klippa
  4. Docsumo
  5. Nintex RPA
  6. Grooper
  7. FoxTrot RPA
  8. Docupilot
  9. Document AI

What applications are used for data entry?

You can use the following data entry applications to automate data entry in your organization: 

  1. Nanonets 
  2. Docparser
  3. Klippa
  4. Docsumo
  5. Nintex RPA
  6. Grooper
  7. FoxTrot RPA
  8. Docupilot
  9. Document AI

How to select the best data entry system?

Choose a data entry system that integrates seamlessly with your existing workflow, offers high accuracy, has a user-friendly interface, and provides robust data security. It should also support customization to fit your specific needs.

Which software is most used for data entry? 

Microsoft Excel is among the most commonly used software for data entry due to its widespread availability and strong data manipulation and analysis features.

What is a data entry software? 

Data entry software is a tool that facilitates the input, storage, and management of data in digital form, often streamlining the process through automation and error reduction.

How do we automate data entry?

Automating data entry involves using software and technologies like optical character recognition (OCR), artificial intelligence (AI), and machine learning (ML) to capture and convert information from various sources into usable data with minimal human intervention.

10 May 2023: The blog with relevant, fresh content was updated on 10 May 2023.